Privacy

This privacy policy (together with our Terms and Conditions, full Data Protection Policy and any other documents referred to in it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

Use of this website by you constitutes an acceptance by you of this privacy policy (“Privacy Policy”). If you do not wish to accept this Privacy Policy, please leave this website immediately.

The purpose of this Privacy Policy is:

  • to assure you that we recognise and fully respect the privacy and personal data of the visitors to this website; and
  • to explain what personal information we collect from this website and how we ensure its best protection.

This Privacy Policy governs this website at www.flelearning.co.uk  (referred to in this Privacy Policy as the “Website”) and other affiliated websites of FLE Learning.

This Privacy Policy covers only information which is collected by FLE Learning from this and other associated websites.

Who we are

FLE Learning is the trading name of FLE Learning Ltd. FLE Learning Ltd is a registered company in Scotland with Company Registration Number: SC472947 VAT Number: 223 1292 47 Registered Address: FLE Learning Ltd, Argyll House, Quarrywood Court, Livingston, EH54 6AX United Kingdom.

We have appointed a data protection officer (DPO), who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the DPO at info@flelearning.org

Data protection

FLE Learning complies with the General Data Protection Regulation (the “GDPR”). For the purposes of the GDPR, FLE Learning is the data controller and sole owner of the personal data collected on the website.

FLE Learning does not sell, share or transfer this information except as set out in this Privacy Policy.

We use up-to-date industry procedures to keep personal data as safe and secure as possible and to protect against loss, unauthorised disclosure or access. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

The GDPR gives you the right to access details that we hold about you. Your right of access can be exercised in accordance with the GDPRFor more detailed information, please refer to our full Data Protection Policy.

How we collect or obtain personal information about you

We collect personal information about you when you provide it to us, such as through your use of our website and its features, when you contact us directly by email, phone, in writing, or via social media, when you order goods and services, when you use any of our other websites or applications or any other means by which you provide personal information to us. Where permitted or authorised by law, we may also receive information about you from third parties such as affiliates, business partners, credit and fraud checking agencies, border security force, embassy, British High Commission etc as well as third parties with whom we have had no prior contact. We also collect information about your use of our website through cookies and similar technologies. Our cookies policy sets out more of the information on how we use cookies and similar technologies to collect information about you. For detail information you can access our cookies policy.

Information Collected and Stored Automatically

When visiting our web pages, tracking technologies may record information about your visit automatically. This information does not identify you personally. We automatically collect and store only the following information about your visit.

  • The Internet domain (for example, ‘domain.com’ or ‘isp.com’ if you use a private Internet access account) and IP address (an IP address is a number,  ‘xxx.xxx.xxx.xxx’, that is automatically assigned to your computer whenever you are surfing the web) from which you access our website;
  • The type of browser software and operating system used to access our site;
  • The date and time you access our site;
  • The pages you enter, visit and exit our site from and
  • If you linked to the server’s domain from another website, the address of that website.

We use this information to help us identify click stream patterns, to improve our website and to learn about the number of visitors to our website and the types of technology our visitors use. We only use this information to ensure that our web pages stay compatible with a cross selection of browsers and systems and thereby ensure that the pages appeals to a wider audience. We do not track or record information about individuals and their visits.

Information we may collect from you

If you are a delegate (and/or a potential delegate) on one of our training courses or conferences, we will collect from you and process only the data which is necessary for the administration of the event or conference, which will include the following basic personal information about you:

  • your name
  • your designation (eg professor, student, research scholar etc.)
  • your postal and e-mail address
  • your institution name and address.
  • Your Phone number
  • You presentation/event pictures 
  • your topic and abstract for presentation in the conference
  • your profile
  • your research paper 
  • your financial data linked with payment
  • your transaction data linked with payment
  • Depending on what you are registering for, additional information may be collected from you.

Information obtained about you

Information we obtain from third parties will generally be your name and contact details, but may include any additional information they provide to us, including (but not limited to) any of the types of information set out in the list above. We may also obtain personal information about you from certain publicly accessible sources, including (but not limited to) the electoral register, online customer databases, business directories, media publications, social media, websites and other publicly accessible sources. 

In addition, where we obtain personal information about you from a source other than yourself, we are not required to provide you with certain information contained in this Privacy Policy if: 

  • you already have the information; 
  • providing you with the information would prove impossible or would involve a disproportionate effort; or
  • we are obliged to keep the information confidential as a result of an obligation of professional secrecy regulated by EU or EU member state law.
Uses made of the information

We may use information held about you in the following ways:

  •  to ensure that content from the website is presented in the most effective manner for you and for your computer
  • to allow you to participate in interactive features of our service, when you choose to do so, and
  • to notify you about changes to our services.

We may also use your data for the purposes of advertising, marketing and public relations, so as to provide you with information about our services and events which may be of interest to you. If you do not want us to use your data in this way or no longer wish to receive such information, please click here to unsubscribe

Cookies

Please see our separate page oCookies.

Third Parties

FLE Learning discloses potentially personally-identifying information only to those of its employees, contractors and affiliated organisations that (i) need to know that information in order to process it on FLE Learning’s behalf or to provide services available at FLE Learning’s websites, and (ii) that have agreed not to disclose it to others. Some of those employees, and affiliated organisations may be located outside of your home country; by using FLE Learning’s websites, you consent to the transfer of such information to them. FLE Learning will not rent or sell potentially personally-identifying information to anyone. Other than to its employees, contractors and affiliated organisations, as described above, FLE Learning discloses potentially personally-identifying information only when required to do so by law, or when FLE Learning believes in good faith that disclosure is reasonably necessary to protect the property or rights of FLE Learning, third parties or the public at large. FLE Learning takes all measures reasonably necessary to protect against the unauthorised access, use, alteration or destruction of potentially personally-identifying and personally-identifying information. For more detailed information, please see our separate page on ‘Data Protection Policy.

Third Party Links 

Our websites, mobile apps and/or the services may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, mobile app and/or service, we encourage you to read the privacy notice of every website, plug-in and/or application that you visit.

How We Keep Your Personal Data Secure

We take the security of your personal data very seriously and have in place appropriate security measures at all times, including where we share your information with our suppliers and partners, to protect your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We have also put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so. Please take care of your own information. 

Our Retention of Your Personal Data

We can only keep your personal data for as long as necessary for the purposes we collected it for, including for the purposes of satisfying any legal, accounting, and/or reporting requirements. The precise length of time we hold your personal data for varies depending on the individual circumstances, but in determining the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements. We regularly review our retention periods to ensure that we are not keeping your data for longer than necessary. Details of retention periods for different aspects of your personal data are available by contacting us.

Your Rights

In certain circumstances, you may have the right to request access, transfer, rectification and/or erasure of the personal data that we process about you. You may also have the right to object to and/or restrict our processing of your personal data. Details of the rights are set out below.

  • Human intervention: you may request human intervention where a decision has been made about you based solely on automated processing, and/or you may challenge that decision (this may happen in the context of our recruitment process where we collect information relating to whether or not a candidate has unspent criminal convictions).
  • Access: you may request access to your personal data, which enables you to receive a copy of the personal data that we hold about you and to check to see if we are processing it lawfully.
  • Transfer: you may request that we transfer your personal data to you or a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Please note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
  • Rectification: you may request rectification of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
  • Erasure: you may request erasure of the personal data that we hold about you. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
  • Object: you may object to how we are processing your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
  • Restriction: you may also ask us to restrict processing your personal information where you believe it is unlawful for us to do so, you have objected to its use and our investigation is pending or you require us to keep it in connection with legal proceedings. In these situations we may only process your personal information whilst its processing is restricted if we have your consent or are legally permitted to do so, for example for storage purposes, to protect the rights of another individual or company or in connection with legal proceedings.
  • Withdrawal of Consent: where we have relied on your consent to process your personal data, you will have the right to withdraw your consent at any time. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

To exercise any of these rights please contact the Data Protection Officer at info@flelearning.org

Contact Details

Data Protection Officer
info@flelearning.org
FLE Learning Ltd, Argyll House, Quarrywood Court, Livingston, EH54 6AX United Kingdom

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the supervisory authority for data protection issues in the UK (phone: 0303 123 1113 or at www.ico.org.uk/concerns). However, we would appreciate the chance to deal with your concerns before you approach the ICO, so please feel free to contact us in the first instance.

Consent

By using the website, you consent to the collection and use of your personal information in the manner set out above.

If you do not consent to the practices set out in the Terms & Conditions and/or Privacy Policy, and/or Data Protection Policy and/or our Cookies Policy, you must not use our website.

The internet and data privacy best practices are both developing. We therefore reserve the right to revise this Privacy Policy at any time. If this Privacy Policy changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

It is important that the personal data that we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

This Privacy Policy was last updated on 24th May 2018.